Position: Cultural and Creative Industries Sub-Sector Working Group Secretariat Manager

Starting: Immediately/As soon as possible

Occupancy rate: 100%

Duty station: Ministry of Youth and Arts (MoYA)

Reports to: Ministry of Youth and Arts (MoYA) and SDC Director with a contract by L’ESPACE PLUS

Duration: two years renewable based on performance

Job Summary:

The Ministry of Youth and Arts in partnership with the Swiss Agency for Development and Cooperation (SDC), trough L’ESPACE PLUS wishes to recruit a competent and experienced Cultural and Creative Industries Sub-Sector Working Group Secretariat Manager or coordinator if approved.

Th CCI Sub-Sector Working Group brings together Government Institutions, Development Partners, Civil Society and the Private Sector involved in the Sector or with an interest in the sector’s development.

The CCI Sub-Sector Working Secretariat Manager will be responsible for the coordination of the secretariat activities aimed at ensuring effective functioning the Sub-Sector Working and full attainment of its contributions to National Strategy for Transformation – NST2.

The Cultural and Creative Industries Sub-Sector Working Group Secretariat Manager will be seconded to the Ministry of Youth and Arts. She/he will have a three-year consultancy contract with L’ESPACE Plus in accordance with the SPIU Salary scale.

1. Duties and Responsibilities

Strategic management

• Develop and maintain relationships among Cultural and Creative Industries Sub - Sector Working Group members and with all other relevant actors;
• Identify opportunities and strategies to increase the impact of the SSWG approach
• Ensure the coordination of SSWG members;
• Provide strategic advice and technical support to the chair and co-chair for the SSWG performance and development;
• Participate in the development of policies, strategies, and researches related to the sector.

Coordination of the Secretariat

• Management supervision and support of the secretariat to ensure the team fulfils its responsibilities;
• Produce the SSWG joint sector reviews reports, ensure their quality and timely submission;
• Effectively organize and prepare regular SSWG and TWG meetings (clear agenda circulated in advance, invitations and circulation of working documents with sufficient time for stakeholders to review and provide input);
• Liaise with all SWG and SSWG stakeholders to ensure inclusive participation in SWG meetings;
• Analyse and produce briefs on documents subject to SSWG review and submit them to the chair and co-chair ahead of the meeting;
• Develop and timely implement the secretariat annual action plan;
• Reporting and making presentations of the SSWG activities and on opportunities to increase the added value of the SWG approach;
• Reporting and updating the SWG about the sector progress through the regular SWG meetings;
• Develop monitoring and evaluation tools and ensure regular monitoring of SWG members activities;
• Prepare/ Update SSWG operational tools (stakeholder mapping tool, feedback tool, document management system, mailing list, SWG meetings management, dashboard for the sector indicators, etc);
• Undertake other appropriate duties requested by the SSWG Chair.

Monitoring, Evaluation and Learning

• Ensure the implementation of the decisions taken by the SWG;
• Monitor the sector outcome and output indicators;
• Coordinate learning and research activities of the SSWG;
• Ensure that monitoring and evaluation (M&E) tools established are applied consistently by SSWG and SWG;
• Ensure that there is effective M&E of all sector policy actions, and that M&E reports are regularly sent to SWG members and relevant stakeholders;
• Ensure monitoring, review and sharing of lessons learnt from the activities of SWG members;
• Support the documentation and dissemination of success stories, good practices, challenges and lessons-learnt;
• Organize field visits for the SSWG members.

Communication and visibility

• Ensuring effective communication and information sharing between members of the SSWG; other relevant actors and stakeholders according the strategy of the SWG;
• Develop and implement Sector communication and visibility strategy.

2. Academic Qualification and Experience

Education:

• Master’s degree in one of the following fields: Arts-related Sciences, Project Management, International Development, Policy Analysis, Economics, Business Administration, Social Sciences, or other relevant fields.

Experience:

Minimum of 5 years of progressive experience in:

• Arts program/project/business management.
• Leading and managing multi-stakeholder platforms.
• Facilitating cross-sectoral collaborations in the creative economy.
• Designing, implementing, and evaluating development or cultural projects.
• Capacity building and/or resource mobilization within the arts sector.

3. Skills and Competences

• High analytical capacity, Critical thinking with strong advisory competencies and problem solving;
• Having strategic planning and decision-making capabilities;
• Strong capabilities in quality assurance of documents;
• Strong management, team coordination, mentoring, coaching and supervision capacities;
• Teamwork and collaboration;
• Professionalism and strong work ethic;
• Leadership skills;
• Ability to work with minimal supervision;
• Ability to work independently and make mature and proactive decisions informing management;
• Demonstrate strong presentation and facilitation, excellent interpersonal and professional skills in interacting with development partners and other stakeholders;
• Ability to communicate effectively with a wide range of stakeholders;
• Fluency in English, Kinyarwanda and/or French, knowledge of all these languages is an advantage;
• Creative, proactive, solutions led and results oriented;
• Advanced skills in MS office- Word, Excel and Power Point.

Application Link

Deadline: 28/06/2025