Job Description: Administrative Assistants – School of Medicine & PGME
Location: Africa Health Sciences University (AHSU)
Reports To: Dean, School of Medicine / Chair, PGME (depending on assignment)
Contract Type: Full-time
Duration: One year renewable based on performance
Positions Available: 2
Position Overview:
Africa Health Sciences University (AHSU) is seeking highly organized and proactive Administrative Assistants to provide professional support to senior academic leadership in the School of Medicine and Postgraduate Medical Education (PGME).
The successful candidates will coordinate academic, administrative, and research-related activities, ensuring efficiency, governance compliance, and continuity of operations. One assistant will support the Dean of the School of Medicine, and the other will support the Chair of PGME/Director of Research.
Key Responsibilities:
Administrative Coordination
- Manage correspondence, schedules, and appointments for assigned senior leadership.
- Coordinate academic and governance meetings (councils, boards, committees, assessment panels).
- Prepare agendas, minutes, action trackers, and follow-up documentation.
- Maintain organized academic and administrative records.
- Assist in organizing academic events, workshops, examinations, and official visits.
- Coordinate communication between departments, faculty, and university leadership.
Academic & Program Support
- Support documentation for curriculum approvals, accreditation, and regulatory reporting.
- Track deadlines for submissions, accreditation, and evaluations.
- Support research-related activities and documentation (where applicable).
- Assist with faculty development activities, resident coordination, and academic program monitoring.
Reporting & Monitoring
- Prepare periodic reports for management on academic and administrative activities.
- Flag operational issues proactively and ensure follow-up on action items.
- Support implementation of institutional policies and procedures in academic administration.
Minimum Qualifications
- Bachelor’s degree in Administration, Business, Education, or a related field.
- Minimum 2–3 years of experience in administrative roles within academic, clinical, or research environments.
- Strong organizational, multitasking, and coordination skills.
- Proficiency in Microsoft Office and academic management software.
- Experience in record-keeping, report preparation, and meeting coordination.
Skills & Competencies
- Excellent written and verbal communication skills.
- High level of professionalism and discretion with confidential information.
- Ability to coordinate multiple tasks and meet deadlines in a dynamic environment.
- Strong problem-solving, planning, and organizational abilities.
- Ability to work independently and collaboratively with academic leadership.
Why Join Africa Health Sciences University (AHSU)?
- Contribute to the growth and development of a pioneering health sciences university.
- Play a key role in strengthening academic administration and program coordination.
- Work closely with senior faculty, clinical teams, and external partners to support institutional goals.
Interested candidates should submit their CV via this link by
Wednesday, January 28, 2025,23.59 CAT