Rwanda Ultimate Golf Course Ltd

Job Description

Title : Accountant Payables

Reports to : Chief Accountant

Education level : Bachelor’s degree in Accounting/Finance

Job Purpose:

The Accountant Payables is responsible for managing the company’s accounts payable function to ensure timely and accurate payment of all supplier invoices, contracts, and expenses. The role ensures compliance with internal financial controls, supports budget tracking, and maintains positive relationships with vendors while safeguarding the company’s financial integrity.

Key Responsibilities

• Receive, verify, and process supplier invoices, ensuring accuracy, proper authorization, and compliance with company policies.
• Match purchase orders, delivery notes, and invoices (3-way matching) before posting for payment.
• Record supplier invoices in the accounting system and maintain up-to-date vendor ledgers.
• prepare and submit payment documentation to the Treasury Officer for processing.
• Ensure all payments are supported with appropriate documentation and approvals.
• Monitor payment terms and ensure timely settlement to maintain supplier goodwill.
• Liaise with the Procurement, Stores, and Department Heads to verify goods and service receipts.
• Work closely with the chief accountant to plan weekly and monthly payment schedules.
• Support reconciliation of supplier accounts and resolve discrepancies promptly.
• Coordinate with the Facilities, F&B, and Golf Operations departments for validation of supplier performance and service completion.
• Ensure all payables transactions comply with internal controls, budget limits, and company policies.
• Maintain an organized filing system for invoices, payments, and related documents.
• Support external and internal audits by preparing and providing required documentation.
• Reconcile supplier statements and report outstanding balances regularly.
• Prepare monthly accounts payable reports and cash flow projections related to payables.
• Support management in monitoring spending trends and vendor performance.
• Assist in the monthly and year-end financial closing process.
• Contribute to the continuous improvement of accounts payable processes and systems.

Qualifications & Experience

• Bachelor’s degree in accounting, Finance, or a related field.
• Professional certification (CPA, ACCA, or equivalent) is an added advantage.
• Minimum of 3 years’ experience in accounts payable or general accounting, preferably in hospitality, golf, or service industries.
• Strong understanding of accounting principles and supplier management.
• Proficiency in accounting systems such as Sage, QuickBooks, or ERP software.
• Familiarity with procurement workflows and systems (e.g., MC, purchase order management tools) is an asset.

Key Skills & Competencies

• Strong attention to detail and numerical accuracy.
• Excellent organizational and time management skills.
• Good communication and interpersonal skills for supplier and departmental coordination.
• Integrity and professionalism in handling company finances.
• Ability to work under pressure and meet strict deadlines.
• Team-oriented with a proactive approach to problem-solving

How to Apply

Applications should be submitted no later than January 20, 2026, Please click on the “Apply” button to complete your application.

Only selected candidates for the interview will be contacted.